VenueXpertBook a demo

Wedding planning portal for independent venues

Every wedding. One proven process.

VenueXpert gives every couple you book one place to plan, from signed contract to last dance, and gives your team one place to see it all. Stella, our AI concierge, answers their questions from your venue's own information.

Book a 45-minute demo

For couples

A planning portal with your venue's name on it

Couples get a mobile-friendly portal for their timeline, floor plan, seating, RSVPs, budget, catering, bar and vendors. They pay nothing, there's no app to download, and they can share access with a planner or family member.

The floor plan is scaled to your room and uses your real tables and inventory. Seating assignments flow straight into a guest list by table number.

Meet Stella

General wedding apps know weddings. Stella knows your venue.

"Can we do sparklers at the exit?" "What time can our florist get in?" Stella answers from your policies, your inventory and your timeline.

When she doesn't know, she says so and sends the question to your staff dashboard. Your team answers once, saves it to her knowledge, and the next couple never has to ask. She can also build a couple's day-of timeline and suggest layouts by guest count. Stella is included in every plan, with no AI add-ons.

For your team

Less chasing. Fewer surprises on the day.

  • Hours back every weekStella handles the repetitive questions, and a weekly digest shows what couples are actually asking.
  • Fewer mistakesTimeline and BEO approvals, a clean day-of handoff, and caterer license, insurance and contract tracking.
  • Full visibilityThe staff dashboard shows everything couples have entered, and you can view any couple's portal exactly as they see it.
  • Runs alongside your CRMVenueXpert isn't a CRM and doesn't replace yours. It picks up where the contract is signed.

Built by a venue owner

Running every day at Wildflower Estate

I'm Josh Mason. My wife Kirstin and I own Wildflower Estate, a wedding venue in Mardela Springs, Maryland. I built VenueXpert because we needed it, and it runs our venue today with real couples planning real weddings.

In your demo, I'll show you exactly how it works at Wildflower. Bring a question your couples ask all the time, and I'll show you how Stella answers it.

Pricing

Simple pricing. Your data stays yours.

First 20 venues

Founding Partner

$199 / month, locked for life
  • $249 onboarding (half off), with Josh personally
  • A direct line to the founder
  • A say in what we build next
  • 60-day walk-away

Standard

$249 / month
  • Onboarding $499 upfront, or $699 spread across your contract
  • Couple portal, staff dashboard and Stella

12-month term that renews for another 12 months; cancel with 45 days' notice before renewal. A 6-month term is available on request. Founding onboarding is paid upfront and non-refundable. You own your data, and we never sell it.

See it running at a real venue

45 minutes on Google Meet. Only 20 founding partner spots, filling now.

Book a demo